Warning 6568


  • Short Text: Completed School Term is 'Yes' in this enrollment record, but the student has another more recent enrollment record in your district or agency.

 

  • Long Text: Completed School Term is 'Yes' in this enrollment record, but the student has another more recent enrollment record in your district or agency. Completed School Term 'Yes' would typically be expected in the most recent enrollment record for the school term. Review the Completed School Term codes and enrollment dates.

 

  • Business Rules:

    • Logic--(1) Runs for all records. (2) Compared enrollment periods to determine if CST is in the latest record for the school year.  If not, throw this warning. Note that 'latest' is based on enroll and exit dates, not on when the record was submitted.  (3)This rule is not run for Possible Full-Term Dropout (FTD) records.

 

  • How to Fix: Verify which school the student was enrolled in for the end of the term in question. If the student truly completed the term in your school and should remain as a 'Yes' for your school for the completed school term, work with the other school in your district to remove the 'Yes' from their records to avoid the student appearing to have completed a school term in multiple locations. However, based on this validation, it is more likely another school is the most recent enrollment holder. If the other school is the current enrollment holder and the location where the student finished the term, enter an exit date at your school when the student moved to the other school and remove the Completed School Term value. Then acknowledge the warning.

 

  • Example: Danny’s record is returning a warning that he completed a school term in multiple schools in the district. When District Deb looks into it, she sees Danny transferred in January this school year from Bran Flakes High School to Frosted Flakes High School. He completed the term at Frosted Flakes High School, which displays in the record. He did not complete the term at Bran Flakes High School, so Frosted Flakes should have him entered. Deb removes the Completed School Term value from Bran and contacts Frosted to update their record on Danny, so they can acknowledge the warning and resolve the issue in WISEdata.



For more information, see the Completed School Term data element page at: https://dpi.wi.gov/wise/data-elements/completedschoolterm.

Number: KBA-01162-L3X9P6
Key Words: code 6568, completed school term, Yes, enrollment, school term
Modified: 10/27/2020